# TribeHQ

> TribeHQ is an AI automation agency for SMEs. We build custom agentic AI that frees up a team’s time — client onboarding first, then lead generation and follow-up, process automation and vibe-code tune-ups — built on the client’s existing tools (Microsoft 365, Google Workspace, QuickBooks, HubSpot, ServiceTitan, Jobber…) or replacing costly SaaS. Every build is custom to the client’s process, humans approve anything that matters, and the client owns the code end to end so they can change it with Claude Code, ChatGPT, Cursor or Codex.

- Who we serve: accounting, bookkeeping and tax firms, plus contractors and home service businesses (HVAC, roofing, solar, pools, landscaping, outdoor living, remodelers) in the US, UK, Australia and beyond.
- How engagements work: a fixed-fee 1-week workflow audit, a 2–4 week build sprint, then an optional month-to-month retainer. See https://tribehq.ai/pricing/
- Book a 30-minute workflow audit: https://calendly.com/hello-tribehq/30min
- Email: hello@tribehq.ai

## Home

- [AI Automation Agency for SMEs & Small Businesses](https://tribehq.ai/): TribeHQ builds custom agentic AI for SMEs — client onboarding, lead follow-up and busywork automated on the tools you already use, or replacing costly SaaS. You own the code. ([Markdown](https://tribehq.ai/index.md))

## About

- [About TribeHQ — AI Automation Agency for SMEs](https://tribehq.ai/about/): TribeHQ is an AI automation agency for SMEs. We build custom agentic AI that frees up your team’s time — on the tools you already use, owned by you. Company facts, services and how we work. ([Markdown](https://tribehq.ai/about/index.md))

## Services

- [AI Automation Services for SMEs & Small Businesses](https://tribehq.ai/services/): Client onboarding automation, lead generation and speed-to-lead, business process automation and vibe-coded app fixes — custom-built on your stack and owned by you. ([Markdown](https://tribehq.ai/services/index.md))
- [Fix Your Vibe-Coded App: Audit, Security & Launch](https://tribehq.ai/services/fix-vibe-coded-app/): Built with Lovable, Bolt, Replit, Cursor or Claude Code? We audit, fix and harden vibe-coded apps — security, auth, tests and deploys — so they’re ready for real users. ([Markdown](https://tribehq.ai/services/fix-vibe-coded-app/index.md))
- [Missed-Call Text Back & AI Receptionist for Contractors](https://tribehq.ai/services/missed-call-text-back/): Never lose a job to voicemail. Custom missed-call text back, AI receptionist and speed-to-lead follow-up for HVAC, roofing, solar and pool contractors, on your field software. ([Markdown](https://tribehq.ai/services/missed-call-text-back/index.md))
- [Client Onboarding Automation for SMEs](https://tribehq.ai/services/client-onboarding-automation/): Custom client onboarding automation: engagement letters and e-signature, intake forms, document collection that chases itself, folders, portals and kickoff — built on your tools, owned by you. ([Markdown](https://tribehq.ai/services/client-onboarding-automation/index.md))

## Industries

- [AI Automation for Contractors, Home Services & CPA Firms](https://tribehq.ai/industries/): AI automation for home services, contractors and accounting firms — HVAC, roofing, solar, pools, landscaping, remodelers, CPA, bookkeeping and tax. Built on your stack. ([Markdown](https://tribehq.ai/industries/index.md))
- [AI for CPA Firms: Agents & Automation Built for You](https://tribehq.ai/industries/cpa-firms/): Custom agentic AI for CPA firms: engagement letters, document chasing and client intake that run themselves on Microsoft 365, QuickBooks and your tax stack. You own the code. ([Markdown](https://tribehq.ai/industries/cpa-firms/index.md))
- [Pool Builder CRM Automation & AI for Pool Companies](https://tribehq.ai/industries/pool-builders/): Custom agentic AI for pool builders and pool service companies: faster lead follow-up, automatic build-phase updates for homeowners and less service-route admin. Built on your tools, owned by you. ([Markdown](https://tribehq.ai/industries/pool-builders/index.md))
- [AI Automation for HVAC Companies | Missed Calls & Quotes](https://tribehq.ai/industries/hvac-companies/): Custom agentic AI for HVAC companies: answer every lead in minutes, follow up every quote and renew maintenance plans automatically. Works with ServiceTitan, Housecall Pro or Jobber — and you own it. ([Markdown](https://tribehq.ai/industries/hvac-companies/index.md))
- [Remodeling CRM Automation & AI for Remodelers](https://tribehq.ai/industries/home-remodelers/): Custom agentic AI for kitchen and bath remodelers: faster consult booking, selections checklists, change-order e-signatures and weekly client updates. Built on Buildertrend or JobTread — owned by you. ([Markdown](https://tribehq.ai/industries/home-remodelers/index.md))
- [AI for Solar Companies: Lead & Install Automation](https://tribehq.ai/industries/solar-installers/): Custom agentic AI for solar installers: instant lead response, site-survey booking, document collection and permit, interconnection and PTO tracking with automatic customer updates. Owned by you. ([Markdown](https://tribehq.ai/industries/solar-installers/index.md))
- [AI for Roofing Companies: Leads, Estimates & Claims](https://tribehq.ai/industries/roofing-contractors/): Custom agentic AI for roofing contractors: answer storm-season lead spikes instantly, follow up every estimate and track insurance paperwork from inspection to install. Owned by you. ([Markdown](https://tribehq.ai/industries/roofing-contractors/index.md))
- [AI for Tax Preparers: Intake & Reminder Automation](https://tribehq.ai/industries/tax-preparation-firms/): Custom agentic AI for tax preparation firms: client intake, document reminders and automatic “where’s my return?” updates during peak season. Built on your tools, owned by you. ([Markdown](https://tribehq.ai/industries/tax-preparation-firms/index.md))
- [AI Automation for Pergola & Outdoor Living Builders](https://tribehq.ai/industries/pergola-outdoor-living/): Custom agentic AI for pergola and outdoor living builders: instant lead replies, consult booking, quote follow-up and permit/HOA tracking from contract to install. Built on your tools, owned by you. ([Markdown](https://tribehq.ai/industries/pergola-outdoor-living/index.md))
- [AI for Landscaping Businesses: Estimates & Renewals](https://tribehq.ai/industries/landscaping-hardscaping/): AI for landscaping businesses: faster estimate replies, maintenance-contract renewals, weather reschedules and invoicing on autopilot. Built on Jobber, LMN or Aspire. ([Markdown](https://tribehq.ai/industries/landscaping-hardscaping/index.md))
- [AI for Bookkeeping & Accounting Firms | Automation](https://tribehq.ai/industries/accounting-bookkeeping-firms/): AI for bookkeeping and accounting firms: month-end requests that chase themselves, faster client onboarding and client reports written for you. Built on QuickBooks or Xero. ([Markdown](https://tribehq.ai/industries/accounting-bookkeeping-firms/index.md))

## Guides

- [Guides: Client Onboarding, Vibe Coding & Post-SaaS](https://tribehq.ai/guides/): Practical guides for SMEs: client onboarding checklists for accounting firms, vibe-coded app security, and when to build custom software instead of paying for SaaS. ([Markdown](https://tribehq.ai/guides/index.md))
- [Solar Permit Tracking: From Contract to PTO](https://tribehq.ai/guides/solar-permit-tracking/): How solar installers can track permits, HOA approvals, interconnection and inspections from contract to permission to operate — and keep homeowners updated without the phone calls. ([Markdown](https://tribehq.ai/guides/solar-permit-tracking/index.md))
- [Roofing Lead Follow-Up: A System That Wins Jobs](https://tribehq.ai/guides/roofing-lead-follow-up/): A roofing lead follow-up system from first call to signed contract: response times, inspection booking, estimate follow-up cadences, storm-season surges and insurance-claim jobs. ([Markdown](https://tribehq.ai/guides/roofing-lead-follow-up/index.md))
- [Custom Software vs SaaS for Small Businesses](https://tribehq.ai/guides/custom-software-vs-saas/): How small businesses can decide between paying for SaaS and owning custom software in the age of AI — total cost, fit, lock-in and a simple decision checklist. ([Markdown](https://tribehq.ai/guides/custom-software-vs-saas/index.md))
- [Best AI Tools for CPA Firms in 2026: A Practical Guide](https://tribehq.ai/guides/best-ai-tools-for-cpa-firms/): The categories of AI tools CPA firms are using in 2026 — assistants, practice software features, document AI and custom agents — and how to choose without adding subscription sprawl. ([Markdown](https://tribehq.ai/guides/best-ai-tools-for-cpa-firms/index.md))
- [Client Onboarding Checklist for Accounting & CPA Firms](https://tribehq.ai/guides/client-onboarding-checklist/): A step-by-step client onboarding checklist for CPA, accounting, bookkeeping and tax firms — from engagement letter to first deliverable — plus which steps to automate first. ([Markdown](https://tribehq.ai/guides/client-onboarding-checklist/index.md))
- [Speed to Lead for Contractors: A Practical Guide](https://tribehq.ai/guides/speed-to-lead-for-contractors/): Why the first contractor to reply usually wins the job, how to measure your speed to lead, and the simple systems that get every call, form and message answered in minutes. ([Markdown](https://tribehq.ai/guides/speed-to-lead-for-contractors/index.md))
- [Tax Client Onboarding Checklist for Tax Preparers](https://tribehq.ai/guides/tax-client-onboarding-checklist/): A tax client onboarding checklist for new and returning clients: engagement, identity, consent forms, document collection by return type and the reminders that keep returns moving. ([Markdown](https://tribehq.ai/guides/tax-client-onboarding-checklist/index.md))
- [Vibe-Coded App Security Checklist: 12 Checks](https://tribehq.ai/guides/vibe-coded-app-security-checklist/): A practical security checklist for apps built with Lovable, Bolt, Replit, Cursor or Claude Code: secrets, auth, database access, inputs, backups and monitoring — before real users arrive. ([Markdown](https://tribehq.ai/guides/vibe-coded-app-security-checklist/index.md))
- [How to Automate Engagement Letters (Step by Step)](https://tribehq.ai/guides/how-to-automate-engagement-letters/): A step-by-step guide to automating engagement letters: templates, merge fields, e-signature, reminders and filing — on the tools your firm already uses. ([Markdown](https://tribehq.ai/guides/how-to-automate-engagement-letters/index.md))
- [AI Receptionist vs Answering Service for Contractors](https://tribehq.ai/guides/ai-receptionist-vs-answering-service/): AI receptionist, answering service or missed-call text back? How each works, what they cost to run, and which fits HVAC, roofing, solar and other home service businesses. ([Markdown](https://tribehq.ai/guides/ai-receptionist-vs-answering-service/index.md))
- [Bookkeeping Client Onboarding Questionnaire (Template)](https://tribehq.ai/guides/bookkeeping-client-onboarding-questionnaire/): A ready-to-use bookkeeping client onboarding questionnaire: business details, accounts, access, payroll, history and preferences — plus how to turn it into a form that fills your systems. ([Markdown](https://tribehq.ai/guides/bookkeeping-client-onboarding-questionnaire/index.md))

## Case studies

- [Client Onboarding Automation Case Study: Accounting Firm](https://tribehq.ai/case-study/): How TribeHQ built custom client onboarding automation on Microsoft 365 for a US accounting firm — engagement letters, e-signature, SharePoint folders and Planner tasks, with no new SaaS seats. ([Markdown](https://tribehq.ai/case-study/index.md))

## Pricing

- [AI Automation Agency Pricing — Audit, Sprint & Retainer](https://tribehq.ai/pricing/): Transparent AI automation pricing for SMEs: a fixed-fee workflow audit, build sprints and a month-to-month retainer. Built on your stack or replacing costly SaaS — you own the code. ([Markdown](https://tribehq.ai/pricing/index.md))

## Glossary

- [AI Automation Glossary: Agentic AI, Vibe Coding & More](https://tribehq.ai/glossary/): Plain-English definitions of agentic AI, speed-to-lead, missed-call text back, vibe coding, MCP, RevOps and more — and where each one shows up in the systems we build. ([Markdown](https://tribehq.ai/glossary/index.md))

## Brand

- [Brand Kit — TribeHQ Logos, Colours & Social Assets](https://tribehq.ai/brand/): Download the TribeHQ brand kit: logos, app icon, colour palettes, typography and ready-to-post social media assets in two themes — Rust for the website and Blaze for social. ([Markdown](https://tribehq.ai/brand/index.md))

## Contact

- [Book a Workflow Audit — AI Automation Consultant](https://tribehq.ai/contact/): Talk to an AI automation consultant for SMEs. In 30 minutes we find the workflows costing your team the most hours — onboarding, leads or admin — and what’s worth automating. ([Markdown](https://tribehq.ai/contact/index.md))

## Optional

- [Full site content in one file](https://tribehq.ai/llms-full.txt)
- [Brand kit (Markdown)](https://tribehq.ai/brand.md): name, approved company copy, logos, colours, typography and social asset URLs.