Carrier setup slows every load
W-9s, insurance certificates and authority checks are collected by hand before a new carrier can haul.
For Freight brokerages
Move more loads. Chase less.
Custom AI automation for freight brokerages — carriers onboarded and checked fast, quotes answered first, shippers updated automatically and claims handled between both sides. Built on your TMS and load boards, owned by you.
- DAT
- Truckstop
- Your TMS
- Outlook
- Claude
In short
TribeHQ is an AI automation agency for growing businesses. Custom agentic AI for freight brokerages: carrier onboarding and compliance checks, faster quotes, shipper updates and freight claims handled between shipper and carrier. Built on your TMS.
- Start with
- Carrier packets: W-9, insurance and authority collected and checked
- Then
- Quote requests answered in minutes from your rate history; freight claim intake between shipper and carrier, documents attached
- Works with
- DAT, Truckstop, Your TMS, Outlook, Claude
- Timeline
- One-week workflow audit, then a 2–4 week build sprint
- Your team’s time
- Under 10 hours of your team’s time from audit to go-live
- Ownership
- You own the code and accounts. A person approves anything that matters.
Sound familiar?
Claims stuck in the middle
Shippers want answers, carriers go quiet, and your reps spend hours relaying emails between them.
Check-calls and status emails
Reps chase drivers for updates and copy them into emails instead of covering freight.
AI automation for freight brokerages, onboarding first.
Every workflow is shaped around how your team already works — and a person approves anything that matters.
Client onboarding
- Carrier packets: W-9, insurance and authority collected and checked
- Insurance expiry and compliance alerts
- New shipper setup with credit and contacts captured
- Rate confirmations generated and sent for signature
Leads & follow-up
- Quote requests answered in minutes from your rate history
- Follow-ups on quotes and lost lanes
- Shipper check-ins after the first loads
- Lane summaries for sales calls
Operations
- Freight claim intake between shipper and carrier, documents attached
- Claim deadlines tracked with carrier follow-ups
- Automatic status updates to shippers
- POD collection and carrier pay paperwork matched
Built on your stack — or instead of it.
Way 01 · Keep your toolsWe add the custom layer to what you already run.DATTruckstopYour TMSOutlookClaude
Way 02 · Replace what’s overpricedPaying for onboarding, tracking and claims add-ons on top of your TMS? We can build the steps your team uses into one system you own.Either way, you own the code — and can change it with Claude, ChatGPT or any AI tool.
Map. Build. Run.
- 01Workflow audit1 week, fixed fee. We map how your team works today and find where the hours go. Your team: about 3 hours.
- 02Build sprint2–4 weeks. We build 2–4 custom workflows on your stack, tested and documented. Your team: about 1 hour a week.
- 03Run & improveMonthly, optional. We monitor, tune and add workflows. Cancel anytime — it stays yours. Your team: about 30 minutes a month.
Questions from freight brokerages
How can freight brokers use AI?
For the repetitive work around each load: carrier onboarding and compliance checks, quote responses, shipper status updates, POD collection and freight claims. Reps keep the relationships; agents do the chasing.
Can AI help with carrier onboarding?
Yes. An agent sends the packet, collects W-9s and insurance certificates, flags anything missing or expired, and alerts your team before a carrier is booked.
How do you handle freight claims for brokers?
The agent takes the claim from the shipper, gathers the BOL, POD and photos, files with the carrier for your review, tracks the deadline and keeps both sides updated.
Does it work with our TMS and load boards?
We connect wherever your TMS and load boards allow, and keep a person in the loop where they don’t.
How long does it take?
Carrier onboarding or claims workflows are usually live in 2–4 weeks.
Find out where your team’s hours go.
A 30-minute call. We’ll walk through your onboarding, leads and busywork, and tell you what’s worth automating — and what isn’t.