The same questions all day
Opening hours, prices, status and “did you get my email?” take hours every week.
AI customer service agent
Customers answered in minutes.
A custom AI customer service agent for small businesses — it answers email, chat and text questions from your own policies and records, sends status updates, and hands anything sensitive or unusual to your team. Your rules, your tone, your agent.
- Gmail
- Outlook
- Zendesk
- Website chat
- SMS
- Claude
In short
TribeHQ is an AI automation agency for growing businesses. A custom AI customer service agent for small businesses: email, chat and text questions answered from your own policies and records, with anything tricky handed to a person. Owned by you.
- Who it’s for
- growing businesses and lean teams, including pool builders & service companies, tax preparation firms, 3PL providers and landscaping & hardscaping companies
- Built on
- Gmail, Outlook, Zendesk, Website chat, SMS and Claude
- Timeline
- One-week workflow audit, then a 2–4 week build sprint
- Cost
- Fixed-fee audit, then a quoted build sprint — see pricing
- Your team’s time
- Under 10 hours of your team’s time from audit to go-live
- Ownership
- You own the code and accounts. No licence fees to us, no lock-in.
Sound familiar?
Slow replies after hours
Messages that arrive in the evening wait until the next morning — or longer.
Generic chatbots
Off-the-shelf bots guess, can’t see your records and frustrate customers.
AI customer service agent, built for your business.
Custom to your process, built on the tools you already use — and a person approves anything that matters.
Answer
- Answers drawn from your own policies and FAQs
- Order, job or case status looked up from your systems
- Replies by email, chat or text in your tone
- Sources checked before answering
Act
- Bookings and changes made within your rules
- Forms and documents requested and filed
- Complaints and refunds routed to a person
- Follow-ups until the issue is closed
Improve
- Weekly report on top questions
- Gaps in your FAQs flagged
- Tone and rules tuned from real conversations
- Full history kept in your tools
Map. Build. Run.
- 01Workflow audit1 week, fixed fee. We map how it works today and agree what to fix first. Your team: about 3 hours.
- 02Build sprint2–4 weeks. We build, test and document it on your stack. Your team: about 1 hour a week.
- 03Run & improveMonthly, optional. We monitor and tune it. Cancel anytime — it stays yours. Your team: about 30 minutes a month.
Questions about AI customer service agents
What is an AI customer service agent?
Software that answers customer questions by email, chat or text using your own policies and records, takes simple actions like rebooking, and hands anything it shouldn’t handle to a person.
Will it make things up?
It answers from your approved policies and records, says when it doesn’t know, and passes those cases to your team. We test it on real past questions before launch.
Which channels does it cover?
Email, website chat and text messages, plus help desks like Zendesk or Freshdesk. For phone calls, see AI voice agents.
Who handles complaints and refunds?
Your team. The agent recognises them and routes them to the right person with the context attached.
How much of our time does it take to set up?
Under 10 hours of your team’s time from audit to go-live, plus sharing your policies and a sample of past questions.
See what this would look like for you.
A 30-minute call. We’ll look at how you work today and tell you what’s worth building — and what isn’t.