Billing waits on paperwork
Loads are delivered, but invoices sit until someone finds the POD and lumper receipts.
For Trucking companies
Less paperwork. More miles.
Custom AI automation for trucking companies — driver onboarding that runs itself, PODs turned into invoices the same day, and cargo claims answered before they become disputes. Built on your TMS and ELD, owned by you.
- Samsara
- Motive
- Your TMS
- QuickBooks
- Claude
In short
TribeHQ is an AI automation agency for growing businesses. Custom agentic AI for trucking companies: driver onboarding, PODs turned into invoices the same day, cargo claims handled and brokers kept updated. Built on your TMS and ELD, owned by you.
- Start with
- Driver applications with document checklists that chase themselves
- Then
- Load and quote requests answered fast; pODs and receipts matched to loads for same-day invoicing
- Works with
- Samsara, Motive, Your TMS, QuickBooks, Claude
- Timeline
- One-week workflow audit, then a 2–4 week build sprint
- Your team’s time
- Under 10 hours of your team’s time from audit to go-live
- Ownership
- You own the code and accounts. A person approves anything that matters.
Sound familiar?
Driver onboarding drags
Applications, licences, medical cards and MVRs are collected by hand while the truck sits empty.
Claims and check-calls
Cargo claims and “where’s my load?” emails pile up for dispatch on top of running the day.
AI automation for trucking companies, onboarding first.
Every workflow is shaped around how your team already works — and a person approves anything that matters.
Client onboarding
- Driver applications with document checklists that chase themselves
- Licence, medical card and insurance expiry reminders
- Customer and broker setup packets sent and tracked
- Welcome and orientation scheduling
Leads & follow-up
- Load and quote requests answered fast
- Follow-ups with shippers and brokers on open quotes
- Lane history summaries for rate conversations
- Customer check-ins after the first loads
Operations
- PODs and receipts matched to loads for same-day invoicing
- Status updates sent to customers from ELD location data
- Cargo claim intake with photos, BOL and POD attached
- Detention and accessorial charges flagged for billing
Built on your stack — or instead of it.
Way 01 · Keep your toolsWe add the custom layer to what you already run.SamsaraMotiveYour TMSQuickBooksClaude
Way 02 · Replace what’s overpricedPaying for back-office add-ons on top of your TMS and ELD? We can build the billing, onboarding and claims steps you need into one system you own.Either way, you own the code — and can change it with Claude, ChatGPT or any AI tool.
Map. Build. Run.
- 01Workflow audit1 week, fixed fee. We map how your team works today and find where the hours go. Your team: about 3 hours.
- 02Build sprint2–4 weeks. We build 2–4 custom workflows on your stack, tested and documented. Your team: about 1 hour a week.
- 03Run & improveMonthly, optional. We monitor, tune and add workflows. Cancel anytime — it stays yours. Your team: about 30 minutes a month.
Questions from trucking companies
How can trucking companies use AI?
For the back office: matching PODs to loads, drafting invoices, onboarding drivers, answering status emails and handling cargo claim paperwork. Dispatchers and drivers stay in charge of the freight.
Can AI speed up trucking invoicing?
Yes. An agent can match each delivered load to its POD and receipts, flag missing items and draft the invoice the same day, so cash comes in sooner. Your team approves before anything is sent.
Does it work with Samsara or Motive?
We connect to your ELD and TMS wherever their APIs allow, so status updates and billing use the data you already have.
Will drivers need a new app?
No. Drivers keep using what they use now — the agent reads documents from email or your existing apps and texts them only when something is missing.
How long does it take?
Invoicing and driver onboarding workflows are usually live in 2–4 weeks.
Find out where your team’s hours go.
A 30-minute call. We’ll walk through your onboarding, leads and busywork, and tell you what’s worth automating — and what isn’t.