Status lives in people’s heads
Customers and colleagues call to ask where things are because nobody can see it.
AI agent for business operations
Operations that flag problems first.
A custom AI agent for business operations — it keeps schedules and job status up to date, chases suppliers and purchase orders, tells customers where things stand and flags exceptions before they become problems. Built on your field, project or logistics software. You own it.
- ServiceTitan
- Jobber
- Your TMS
- Buildertrend
- Google Sheets
- Claude
In short
TribeHQ is an AI automation agency for growing businesses. A custom AI agent for business operations: scheduling support, job and order status updates, supplier and purchase-order follow-up and early alerts — on your field, project or logistics software.
- Who it’s for
- growing businesses and lean teams, including HVAC companies, kitchen & bath remodelers, pool builders & service companies and logistics & supply chain teams
- Built on
- ServiceTitan, Jobber, your TMS, Buildertrend, Google Sheets and Claude
- Timeline
- One-week workflow audit, then a 2–4 week build sprint
- Cost
- Fixed-fee audit, then a quoted build sprint — see pricing
- Your team’s time
- Under 10 hours of your team’s time from audit to go-live
- Ownership
- You own the code and accounts. No licence fees to us, no lock-in.
Sound familiar?
Suppliers chased by hand
Purchase orders, deliveries and confirmations depend on someone remembering to follow up.
Problems found too late
Delays, missing parts and late paperwork surface when it’s already a crisis.
AI agent for business operations, built for your business.
Custom to your process, built on the tools you already use — and a person approves anything that matters.
Scheduling & status
- Schedule changes and confirmations
- Job, order or load status updates to customers
- Daily run sheet for the team
- Hand-offs between office and field
Suppliers & purchasing
- Purchase orders drafted from jobs
- Supplier confirmations and delivery chasing
- Price and lead-time changes flagged
- Simple supplier scorecards
Exceptions
- Alerts for delays, missing items and overdue tasks
- Paperwork gaps caught before invoicing
- Weekly operations report written by Claude
- Escalation to the right person
Map. Build. Run.
- 01Workflow audit1 week, fixed fee. We map how it works today and agree what to fix first. Your team: about 3 hours.
- 02Build sprint2–4 weeks. We build, test and document it on your stack. Your team: about 1 hour a week.
- 03Run & improveMonthly, optional. We monitor and tune it. Cancel anytime — it stays yours. Your team: about 30 minutes a month.
Questions about AI agents for business operations
What does an AI agent for business operations do?
It keeps the operational admin moving: schedules and status updates, supplier and purchase order follow-up, customer updates and early warnings about delays or missing paperwork.
Can AI help with scheduling and dispatch?
Yes, as support for your dispatcher: confirming appointments, updating customers, suggesting changes when something slips and keeping the run sheet current. A person still makes the dispatch decisions.
Does it work with our field or logistics software?
We connect to ServiceTitan, Jobber, Housecall Pro, Buildertrend, TMS platforms and others wherever their APIs allow, and use email or spreadsheets where they don’t.
Which businesses is this for?
Contractors, home service companies, builders and logistics companies — any growing business where schedules, suppliers and status updates eat the office’s time.
How much of our time does it take to set up?
Under 10 hours of your team’s time from audit to go-live.
See what this would look like for you.
A 30-minute call. We’ll look at how you work today and tell you what’s worth building — and what isn’t.