An inbox that runs the day
Requests, documents and questions pile up in email and someone has to sort them.
AI agent for admin work
The admin, handled before lunch.
A custom AI agent for admin work — it sorts the inbox and drafts replies, books meetings, types data into the right systems, files documents and sends reminders, on Microsoft 365 or Google Workspace. A person approves what matters. You own the agent.
- Outlook
- Gmail
- SharePoint
- Google Drive
- Calendly
- Claude
In short
TribeHQ is an AI automation agency for growing businesses. A custom AI agent for admin work: inbox triage with drafted replies, scheduling, data entry, document filing and reminders, built on Microsoft 365 or Google Workspace for small teams. You own it.
- Who it’s for
- growing businesses and lean teams, including tax preparation firms, CPA firms, kitchen & bath remodelers and landscaping & hardscaping companies
- Built on
- Outlook, Gmail, SharePoint, Google Drive, Calendly and Claude
- Timeline
- One-week workflow audit, then a 2–4 week build sprint
- Cost
- Fixed-fee audit, then a quoted build sprint — see pricing
- Your team’s time
- Under 10 hours of your team’s time from audit to go-live
- Ownership
- You own the code and accounts. No licence fees to us, no lock-in.
Sound familiar?
Copy-paste between systems
The same details get typed into forms, spreadsheets, the CRM and billing.
Reminders that rely on memory
Renewals, follow-ups and deadlines slip when the person who tracks them is busy.
AI agent for admin work, built for your business.
Custom to your process, built on the tools you already use — and a person approves anything that matters.
Inbox
- Emails sorted by type and urgency
- Replies drafted in your tone
- Attachments filed to the right folder
- Requests logged in your tracker
Scheduling & data
- Meetings booked and confirmed
- Form and email details entered into your systems
- Documents created from templates
- Records kept consistent across tools
Reminders
- Renewals and deadlines tracked
- Nudges to clients and colleagues
- A daily “what needs you” summary
- Weekly admin report
Map. Build. Run.
- 01Workflow audit1 week, fixed fee. We map how it works today and agree what to fix first. Your team: about 3 hours.
- 02Build sprint2–4 weeks. We build, test and document it on your stack. Your team: about 1 hour a week.
- 03Run & improveMonthly, optional. We monitor and tune it. Cancel anytime — it stays yours. Your team: about 30 minutes a month.
Questions about AI agents for admin work
What can an AI agent do for admin work?
Sort and answer email, book meetings, enter data into your systems, create documents from templates, file attachments and send reminders — the repetitive office work that eats a team’s day.
Is it like an AI secretary?
Similar, but built for your business: it knows your folders, systems, templates and rules, and it works inside your own Microsoft 365 or Google Workspace.
Will it send emails on its own?
Only the kinds you approve in advance, such as confirmations. Everything else is drafted for a person to send.
Is our data safe?
It runs in your own accounts with least-privilege access, and every action is logged. Nothing is copied into a TribeHQ system.
How much of our time does it take to set up?
Under 10 hours of your team’s time from audit to go-live.
See what this would look like for you.
A 30-minute call. We’ll look at how you work today and tell you what’s worth building — and what isn’t.