Leads that sit untouched
New contacts land in HubSpot and wait hours — or days — for someone to notice.
HubSpot automation agency
A HubSpot that follows up for you.
An independent HubSpot automation agency for growing businesses — we build the workflows, routing, sequences and AI agents that keep leads answered, deals moving and records clean. In your portal, owned by you.
- HubSpot
- Claude
- Gmail
- Outlook
- Calendly
- Slack
In short
TribeHQ is an AI automation agency for growing businesses. An independent HubSpot automation agency for growing businesses: lead routing, follow-up sequences, deal workflows and AI agents that keep your CRM clean and your pipeline moving.
- Who it’s for
- growing businesses and lean teams, including HVAC companies, CPA firms and freight brokerages
- Built on
- HubSpot, Claude, Gmail, Outlook, Calendly and Slack
- Timeline
- One-week workflow audit, then a 2–4 week build sprint
- Cost
- Fixed-fee audit, then a quoted build sprint — see pricing
- Your team’s time
- Under 10 hours of your team’s time from audit to go-live
- Ownership
- You own the code and accounts. No licence fees to us, no lock-in.
Sound familiar?
A messy CRM
Duplicates, missing fields and stale deals make every report questionable.
Paying for features you don’t use
You’re on a higher tier for automation, but most of it was never switched on.
HubSpot automation, built for your business.
Custom to your process, built on the tools you already use — and a person approves anything that matters.
TribeHQ is an independent agency, not affiliated with or endorsed by HubSpot. HubSpot is a trademark of HubSpot, Inc.
Leads
- Lead routing by source, region or service
- Instant replies and booking links
- Follow-up sequences until the lead decides
- AI qualification from form answers and emails
Pipeline
- Deal stage automations and task creation
- Quote and proposal follow-ups
- Handoff from sales to onboarding
- Alerts when deals go quiet
Data & reporting
- Duplicate and missing-field clean-up
- Enrichment where it’s worth paying for
- A weekly pipeline summary written by Claude
- Plain-English docs for every workflow
Map. Build. Run.
- 01Workflow audit1 week, fixed fee. We map how it works today and agree what to fix first. Your team: about 3 hours.
- 02Build sprint2–4 weeks. We build, test and document it on your stack. Your team: about 1 hour a week.
- 03Run & improveMonthly, optional. We monitor and tune it. Cancel anytime — it stays yours. Your team: about 30 minutes a month.
Questions about HubSpot automation
What does a HubSpot automation agency do?
Builds and maintains the workflows inside HubSpot — lead routing, follow-up sequences, deal automations, data clean-up and reporting — so your team spends time selling, not updating the CRM.
Are you a HubSpot partner?
No. TribeHQ is an independent agency, not affiliated with or endorsed by HubSpot. We work inside your own HubSpot portal.
Can you add AI to HubSpot?
Yes. We connect Claude to HubSpot to qualify leads, summarise conversations, draft follow-ups and write pipeline reports, with a person approving anything sent to a customer.
Do we need a higher HubSpot tier?
Not always. Some automation needs Professional features; other workflows can run outside HubSpot and update it through the API. We find the cheapest setup that works.
How long does it take?
Most HubSpot automation projects take 2–4 weeks, starting with a one-week workflow audit.
See what this would look like for you.
A 30-minute call. We’ll look at how you work today and tell you what’s worth building — and what isn’t.